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XXɆ JOBDESCRIPTIONANDEVALUATION #ɆXX#(3$ !  {DD@8P!'qf3|xU G )  ݛVXXForm1005JD0 ` 0 ` (#` (#0 (# (#0h(#(#0h(#h(#0(#(#0p(#(#0p(#p(#0 (#(#0x (# (#0 x(#x(#June1999#XXV#(3$ !   <TABLE A1, 2, 3,Level 1Level 2Level 3Level 4Level 54#+2Quick 1.  .0  d !  ݛVXX A* ) xdE[xA \ XXV   JobInformation  k A* ) xdEVxAVXX W JOBTITLE:#XXV}#YXXRecordsClerk󀀀VYORGANIZATION:YV100004RecordKeeping  VYSUPERVISOR:YVԀ100004CommitteeChair󀀀VYEFFECTIVEDATE:YVԀJanuary26,2004 4 VYJOBTYPE:򀀀FULLTIME򀀀PARTTIME򀀀TEMPORARY򀀀EMPLOYEE򀀀VOLUNTEER   A* ) xdE xA  ^  XXV   CertificationofReceiptofDescription  m   HA* ) xdE xA  Y  YXXIherebycertifythatIhavereceivedandreadthisjobdescriptionandunderstandallrequirementscontainedherein.VYNEWEMPLOYEESIGNATURE:YVԀ򀀀󀀀VYDATE:YVԀ򀀀  A* ) xdExA   XXY  Instructions     YXXA* ) xdExA {    Onattachedsheets,listeachobjectivealphabeticallywithabriefgeneraldescriptionoftheobjective.Inthenextcolumn,identifythepercentageoftimethatthisobjectivewilltakeoftheemployees/volunteerstotalhours.Thenextthreecolumnsareusedfortheannualevaluationtoshowbelowaverage(1),average(2)oraboveaverage(3)performancepoints.Undertheobjectives,listthespecifictasksnumericallythatarerequiredtobeperformedinordertosatisfytheobjective.Inthenextcolumn,placeanasterisk(*)nexttothosetaskswhichareessentialtotheobjective.  Anessentialtaskisonethat;cannotbeperformedbyotheremployeesorvolunteers,isspecifictothisjobtitleorrequiresaspecialcertificationavailablethroughcorporatetrainingprograms.Theremaybeoneormoreessentialtasksforeachobjective.Objectivesmayalsobelistedwithnoessentialtasks.Afterdescribingtheobjectives,listthespecialskillsandaptitudes,specialtrainingneededandorprovided,educationorexperiencerequirementsandanyspecificshiftschedulesandworkingconditionsexpectedwhileonthejob.  Onemonthbeforetheemployeesorvolunteersanniversarydate,aphotocopyofthisjobdescriptionshouldbemade.Thesupervisorshouldthenplaceacheckmarkineithercolumn1,2or3toevaluatetheperformance.Thepointvalueismultipliedbythepercenttimeforeachobjective,summedwithalltheotherobjectivesanddividedbythetotalnumberofobjectivestoobtainanoverallevaluation.Eachsupervisorshouldattachaseparatecommentsheetwhichgivessuggestionstoimproveperformanceorciteexceptionalperformance.A* ) xdE]xA ^' XXY  CertificationofReceiptofEvaluation  m(   A* ) xdEX xA Y ) IherebycertifythatIhavereceivedacopyofthisannualevaluationandthatIhavereviewedanddiscussedwithmysupervisortheattachedevaluationandsupervisorcomments.VXXEMPLOYEESIGNATURE:YVԀ򀀀󀀀VYDATE:YVԀ򀀀 $. VYSUPERVISORSIGNATURE:YVԀ򀀀󀀀VYDATE:YVԀ򀀀 %H 0 VYRECEIVED&FILED 0'!2 BYRECORDKEEPING:YVԀ򀀀󀀀VYDATE:YVԀ򀀀 'r"3 A* ) xdEY)xA Z)#5   i) $6 *w*ddd Xdd Xdd X(#(#w,dd ,dd ,,dd ,,dd ,,dd +   \   Objectives/Tasks d    %Time =3d   ?1?=  1 \R1d   ?1 ?  @2@\  2 \R1d   @2 @  @3@\  3 =31d   @3 @ =OBJECTIVEA:0 RECEIVESANDFILESCORPORATERECORDSAND  DOCUMENTS.  R R 0 l Task1:0 lRlRReceives,logsandfilesallcorporatedocumentstoincludemonthly l   Boardmeetingagendas,minutesandcommitteereports,financialdocuments,inventoriesandotherdocumentsgeneratedbyAVERTorganizations,committees,members,volunteersoremployees.  R R 0 l Task2:0 lRlRArchivesrecordsannuallyonnonvolatilemediatoinsurehistorical  (  continuityandaidothercommitteesinresearchandstatisticalanalysis.  R R 0 l Task3:0 lRlRAdherestoapplicableAVERTPolicies&Procedures.  R R 70***            OBJECTIVEB:0 REPORTSTOTHEAVERTBOARD,ORGANIZATIONS, j  COMMITTEES,MEMBERS,VOLUNTEERSANDEMPLOYEES.  R R 0 l Task1:0 lRlRPreparesreportsandcopiesfiles,asneeded,tosatisfyneedsof `  AVERTorganizationsandpersonnelregardingvolunteerworkhours,employmentstatusandotherpersonnelorcommitteemanagementneeds.  R R 0 l Task2:0 lRlRProvidesdetailedreportsinaccordancewithapplicablepoliciesand x$ procedures. >% R R 10**  x-   j .   j /   j 0 OBJECTIVEC:0 CLASSIFIESRECORDSINACCORDANCEWITHAVERTS 1 GRAMAPOLICY.  R R 0 l Task1:0 lRlRClassifiespersonnelrecordsinaccordancewithAVERTPolicy& F4 Procedure1040, GRAMAClassificationofPublic&NonPublicRecords.  R R 0 l Task2:0 lRlRDraftsagreements,contracts,creditapplicationsandotherdocuments <7 neededtoprocureofficesupplies,programmaterialsand/or inkindcontributionstoAVERT. $9 R R 15*  F=   >   ?   @ OBJECTIVED:0 TRAINSINCOMINGCLERKS.~"A R R 0 l Task1:0 lRlRProvidesforstafftraininginapplicableAVERTPolicies&  C Procedures.  R R 0 l Task2:0 lRlRInsuresproperbriefingsandtrainingofincomingclerks. !:E R R 5*  !:J   ~"K   ~"L  ~"M  XXY  "0M   RequiredSkills&Aptitudes  \   +  +#1  .0    Abilitytocommunicateeffectivelyusingverbaland/orelectronicmeans.+#$ی4(#(# Ќ  2.0  Skilledincomputersoftwareprogramstoincludewordprocessors,spreadsheetsand   databases. (#(# +  +%3  .0    Strongorganizationalskills.+%%ی (#(# Ќ    RequiredorProvidedTraining  t   1.0  FEMAIS241,DecisionMaking&ProblemSolving(providedasavailable). L (#(# 2.0  FEMAIS242,EffectiveCommunication(providedasavailable).8 (#(# 3.0  +  +'3  .0    TraininginAVERTfiling,andrecordkeepingandsecurityprocedures.+'(ی$ (#(# Ќ    RequiredEducationorExperience  X    +  +t)1  .0    HighSchoolorGeneralEducation(GE)Diploma(GED)AssociatesDegreefromanaccreditedCollegeorUniversityinBusinessManagementor 0  closelyrelatedfield.+t))ی0 (#(# Ќ    OR  2.0  OneyearThreeyearsemploymentinofficeclericalorsecretarialbusinessmanagement(i.e.;purchasing,buyer,sales)positionswhereeducationmay  substituteforuptotwoyearsofthisrequirement.(#(#    RequiredShiftSchedules&WorkingConditions     +  +-1  .0    Thisisaparttime,volunteerposition.Hourswillbedeterminedbythevolunteerandwill \ dependontheworkload.+-2-ی (#(# Ќ  2.0  ThispositionisrequiredtoattendregularlyscheduledBoardmeetingsandmaybeasked 4 toattendspecialsessionBoardmeetings. (#(# +  +/3  .0    Anticipatedvolunteerhoursrangefromfive(5)totwenty(20)eachmonth.